Leadership Education Partnership Program!
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Reimbursement Questions (FAQs)
Approved Uses
Curriculum and books
School supplies—paper, pencils, notebooks, scissors, tape, etc.
Art and music supplies
Zoo passes or admission fees to museums or other educational facilities
(Reimbursed for the cost of the student's ticket price only, even if included in a family ticket.)
Lessons—any musical (voice, instrument, dance), martial arts, tumbling, etc.
Purchase or rental of musical instrument (if enrolled in music lessons)
E-readers, monitor, printer, hard drive, etc., and related supplies or repairs, including internet costs.
Microscopes, Telescopes, Science Kits, Chemistry Sets, and other science supplies
Gym or Recreation Center memberships or admission fees (for the amount of student individual passes only.)
Computer including laptop, iPad, Android Tablets -(*New Computers, Tablets and Laptops are limited to a 1/3 reimbursement each year in UT.)
Not Acceptable Uses
Home repair or building materials
Clothes, including clothing needed for any lessons (dance) or activities (PE), Uniforms, or backpacks
Groceries
Personal expenses
Participation fees for sports camps, athletic teams or leagues, or musical groups/ensembles
Religious books and materials
Furniture (desks, chairs, bookcases, pianos, etc.)
Appliances and household items or goods (even for cooking classes)
Recreational equipment including, but not limited to, playground equipment, trampolines, bikes, scooters, and roller-blades
Animals and related supplies
Phones
Gift cards
Travel expenses
Amusement parks
Instruction that occurs in June and July
What should my receipt include?
1 Who it was from. Most receipts show this. Example "Walmart" or Amazon. An email from a seller should show their email address, etc...
2. Whom it is for, as in which child or children. For books and miscellaneous supplies this can be written on the receipt. For commonwealths or classes, this should be part of the invoice.
3. What is was for. (Even for internet companies, because they may provide phone and other services.)
4. Proof that they received the money. Sometimes you will need a signed receipt as with music lessons, unless the receipt they provide is clear enough.
5. Date or dates it is for, so we are not paying for something outside of our school year. (Some people accidentally submit receipts that are too old.)
We should not make invoices for sellers, unless we get them signed by that seller, and have their contact information on it, such as telephone number or email address.
UTAH FAQ - Frequently Asked Questions.
Q) If I take a tech class will it reduce my reimbursements?
A) No. All students get to take a tech course for free. However, if you need to buy a kit such as LEGO Robotics, the kit expense will come from your reimbursements.
Q) What else would reduce my reimbursements?
A) If you choose to take a second Tech Class for an Elective, the full cost of the class will come from your reimbursements,
Many classes, such as Foreign Language, or BYU distance courses, Aleks.com Math, IXL, and so forth, will have a fee associated with it that comes from your reimbursements.
Q) When will LEMI start sending out reimbursements?
A) You will be reimbursed in 3 payments. A few weeks after the deadlines.
1st Grade to 12th grade can receive Up to $400 in reimbursements in November, if you have receipts and the reimbursement form turned in and are current in your weekly logs.
$400 in receipts turned in before November 1st.
$400 in receipts if turned in before February 1st.
$400in receipts if turned in by April 30th.
Kindergarten is up to $166.66 for each of the 3 times for up to $500.
Receipts of less than $100 per child will wait for more receipts to be turned in before reimbursement.
Q) Can I turn in a bill and have it be paid?
A) No, Your receipts must be turned in and shown as "Paid" prior to reimbursement. If LEMI is to purchase a class for you that has to be arranged before the purchase is made.
Q) If I do not turn in receipts by November 1st, do I lose that opportunity?
A) No, You may turn all receipts in any time until the deadline of April 30th. For example, if you wait and do not turn in any receipts until you turn in $1250 in receipts on April 29th, and have $1200 amount to be reimbursed. You will be reimbursed the $1200 amount some time in May.
Q) Can I turn my receipts in any time?
A) Yes. You can turn them in any time before April 30th, and we will wait to reimburse until the total meets or exceeds $100.
And please only submit up to 3 reimbursement forms per child.
Q) When can I start making my purchases?
A) Once you have received enrollment confirmation. Please remember to save your receipts or they cannot be reimbursed.
Q) How long will it take to be reimbursed?
A) If your receipts are turned in, then your reimbursements will mailed within a month after the deadlines for receipts above.
Q) If I have more than one child, can I combine their incentive money and make one purchase?
A) Yes, An example would be to purchase a computer for children to use for school studies.
Q) What Can I Purchase?
A) We ask that your purchases be directly related to the education of your child. Please see the “Approved and not approved” list above.
Q) What’s the deadline to submit receipts and forms?
A) April 30th, if receipts are not received by this date, you will forfeit your opportunity to be reimbursed.
Q) Can I keep the items purchased with the Incentive?
A) Reimbursements will have to be paid back to LEMI if you leave the program before completing the year. If you complete your classes successfully with proper reporting, the items purchased will then belong to you.
Q) What if I go over the my reimbursement amount?
A) You will need to make up the difference out of your own pocket. We can only reimburse you the amount advertised.
Q) What if I withdraw before the end of the school year?
A) If you withdraw before the end of the school year, the reimbursed money will need to be returned to LEMI.
Q) What if I only have receipts for $90 and I should get $100 on that date?
A) We will wait until you have turned in $100 to reimburse you. However in May all remaining reimbursements will be made, no matter how small, as long as receipts were received before April 30th. But the amount paid will not exceed your receipts or the allowed amount.
Q) What if I have all my quota of receipts by the first pay-out date, can I have it all at once?
A) You CAN turn in all your receipts at once. LEMI will still need to follow the pay-out dates that are listed above.
Q) Do I need to be reporting in order to get our reimbursements?
A) Yes. LEMI will need to verify that you are reporting at least 80% and passing your classes and have all learning logs turned in. Some may have to be resubmitted.
*These rules are subject to change with the state laws and school board rules.